Travel planning is a big job and can be additionally challenging for business professionals who travel regularly. Based on research performed by the Global Business Travel Association, business travellers spend an average of 13 hours preparing for each journey. This includes scheduling the flight, hotel, transportation, meals, and other logistics. In addition, 44% of people say they get stressed because of unexpected events or changes while they are travelling.
Considering how much time it takes and how much stress it can cause, it's not surprising that an increasing number of individuals are turning to travel virtual assistants for help. Travel virtual assistants are available for you to manage every aspect of your travels, from the initial preparations to last-minute changes, reducing both your stress and ensuring you have a well-planned journey.
Why a Travel Virtual Assistant?
It might be tough to manage both the operation of a company and your travels, but it's not a job that always needs to be done in solitude.
Below are some of the ways a knowledgeable digital travel assistant can help ease your burdens so you can put your full attention on the development of your business.
Trip Planning, Preparation, and Management
It's very common, as a business owner, to become so swamped with the day-to-day aspects of your business that you have very little time for planning and preparing for your travels. However, you can make the process simpler by providing your digital travel assistant with clear instructions and guidelines.
They will handle the following:
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Source the best deals within your budget
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Book flights
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Complete online check-in
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Book accommodation
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Plan your trip
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Exchange funds
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Reserve taxis and airport transfers
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Coordinate ongoing travel
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Arrange travel insurance
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Send reminders of your travel plan
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Arrange appointments at your chosen destination
Organizing Your Trip at Once
Your virtual travel assistant can support you with trip planning and management. Alerting you to cancellations and keeping you updated on flight statuses are some of the services they have available. They might also look out for changes in the local weather and give you some updates about the news in the country you're visiting, which may impact your travel requirements.
To make your trip run more smoothly, your VA can also help with creating your itinerary and booking activities.
Do you want to know where the best dining locations are in the city? Will you have some time to go exploring and want to hear where the locals go? Let your travel virtual assistant find that out for you.
Budget Control
Getting caught up in the process in the name 'I just want a break from doing all of these bookings' can make you rush. However, this may cause you to spend too much money, with an event or something not being paid for or missed because you were rushing.
An online tour operational assistant can be useful in stopping this by ensuring that your budget is adhered to at all the times.
For business purposes, those little savings might add up to a lot, which makes this even more crucial if you travel frequently.
Advantages of Using a VA for Making Travel Arrangements
You may argue that you are capable of managing your travel arrangements on your own. But consider this: when a virtual assistant can provide you with a plethora of additional advantages, why place so much needless weight on your shoulders?
Conserve Time
Consider all the time you would need to search for flights, make bookings, and take care of other necessary preparations over the phone and online. As the owner of your company, you must consider if you can afford to take this time off. Is this the best use of your energy that you can find?
Travel planning virtual assistant aids you in regaining your time. All you need to do is give your VA the details they need to know about your trip schedule, dates, locations, preferences, spending limits, and other details.
You can utilize the time you've gained back to focus on projects that are more important to you or to take a well-earned vacation while they handle everything!
Boost Productivity
In other words, the more time you spend on low-impact, superficial tasks, the less time you have available for novel concepts, tactics, and choices that advance the expansion of your business.
You must prioritize the important things in life and manage your time well if you want your business to succeed both now and in the future.
Be Economical
Many organizations believe that hiring virtual assistants is a far more economical alternative than hiring new employees because most of them are self-employed and operate from home.
The distinction is that you only pay for a virtual assistant's productive time spent doing your tasks—you may pay for as little or as much as you need.
The savings go even further. Hiring a virtual travel assistant might be up to 90% less expensive than collaborating with a professional travel agency when you factor in the costs associated with all the aspects of travel planning.
Having Access To Knowledge And Experience
Whatever your travel itinerary may be, you can be confident that a committed expert will be there to assist you at every turn.
You can be sure that your assistant has the required knowledge and expertise to plan your trips effectively. They will be able to handle any issues that may arise because they are well-versed in the nuances of trip planning. Knowing that you're in capable hands allows you to unwind and enjoy your vacation.
Attend to Business Matters While You're Away
Avoid letting work-related concerns interfere with your ability to have fun on vacation or concentrate on business.
Getting virtual personal assistance would be the best decision as they can perform a variety of other daily duties in addition to travel plans. These jobs include:
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Research
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Data entry
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Scheduling
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Email marketing
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Writing blog posts
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Email management
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Expenses and billing
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Project management
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Social media management
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Formating travel documents
It's crucial to remember that every assistant will probably have a speciality area, such as administrative assistance, executive support, itinerary planning, or digital marketing. It is thus wise to locate someone else who is more qualified for the job if you initially engage a virtual assistant for vacation planning but later realize you need to offload additional specialized chores (like social media management) that your existing assistant is less proficient at.
What's The Final Result?
Every time you have to travel, whether it's for a family vacation, a networking event, or an out-of-state conference, you want everything to go as planned. Nevertheless, arranging a vacation can be difficult, time-consuming, and stressful due to the numerous difficulties and preparations required.
This is why having a virtual travel planning assistant can be revolutionary for business owners and individuals. Having a seasoned expert handle the little things may lighten your load and increase the enjoyment of your trip.
You don't need to search much further if you want to plan your next vacation with less stress and wasted time. Our knowledgeable MyTasker VAs are prepared to assist you and fulfill all of your travel arrangements demands.
To get started, contact us today!
