Email management is the procedure of keeping your emails properly organized, prioritizing them according to their level of importance. It entails keeping track of incoming emails, creating neatly labeled email archives after trashing spam emails, and more.
If you are running a business, an institution, an entrepreneurial venture, or are a busy executive at a company, you surely have to encounter a huge inflow of emails frequently. These emails might be from existing and prospective customers/clients, employees, colleagues, sellers, retailers, business partners, and more. Hence, it is necessary to have an efficient organizational technique or methodology in place to manage these emails effectively so that you have an ample amount of time to focus on the growth of your business/ work to amplify your productivity.
The feeling of being overwhelmed and overburdened by a deluge of emails is made even worse by the fact that you also have a full-fledged business to run or a full-time job to do. This clearly points to the glaring need to have an email management virtual assistant to aid your email management system and process.
Let me simplify things for you further: Think of your email inbox as a very untidy, disorderly closet randomly stuffed with all the outfits you own, looking like a total mess, and every morning you walk into your closet, you can’t find a single thing. You don’t know what to wear, what to keep, and what to donate. Right at this moment, you might feel the need to hire a closet organizer or a team of organizers who will work wonders on your wardrobe/closet so you can find all your valuables neatly stacked together in a categorically arranged, perfectly synchronized manner. Now, coming back to email management, this is exactly what you can expect from an email management virtual assistant, but instead of your closet, they will work their magic on your email inbox. You can also think of them as accomplished librarians. They will not only sort and organize your email inbox but also classify them in folders and archives.
Through this article, we aim to emphasize the importance of email management and why you need the services of an email management virtual assistant to make your life easier.
What can an email management virtual assistant do for you?
A virtual assistant who specializes in the art of managing emails can arrange, sort, prioritize, classify, and even reply to important emails while acting on your behalf.
Email unsubscribing and filtering
An email management virtual assistant can get rid of spam emails, promotional emails, and so on. They take charge of sifting through all the junk emails and making sure that only the important emails make their way to your primary inbox. They also manage all your email subscriptions, unsubscribing to the ones that are pointless and even blocking out malware-containing emails. Woah! That is a bullet dodged! It will be such a relief to have someone saving you from viruses and malware if you hire email management virtual assistants.
Setting Up Automated Response
Instead of typing the same thing again and again, your email management virtual assistant can save you from this drudgery by setting up automated responses and some handy templates that make the task of responding and replying to emails a breeze.
Enforcing strong security vigilance
As I already mentioned, your email management virtual assistant can save you from cybersecurity threats as well. They can keep you aware of phishing emails, block out suspicious emails, and urge you to keep your personal information and passwords private and updated. These steps are essential to protect you from identity theft and financial loss.
Provide You with Updates of their work
In order to stay on top of your email management game, your virtual assistant needs to give you daily feedback or a summary of the tasks they performed and the chores they handled.
Sending Replies and Responding to emails
Your email management virtual assistant can whip up ingenious replies and respond to the plethora of emails that have been piling up in your inbox and need immediate attention.
Inbox Management
Your email management virtual assistant can keep your inbox organized by setting up systematically arranged folders and labeling them based on your priority and getting rid of all the spam and junk to make your inbox clutter-free. They can also set up a tailored workflow based on the nature of your field or work so that you can find everything you need whenever you need it.
Your email management system will stay a lot better organized and in place if there is a specialized and skilled person setting up folders and archives to make things easier and streamlined for you.
Calendar Management and Contact Management
Your email management VA will also be in charge of your Google calendar. They can color code your calendar to differentiate the different events for easier visibility and can schedule and notify you about virtual meetings as well as offline meetings and invite the respective contacts to those meetings as well.
Even though hiring an email management virtual assistant is a great step in the right direction, you also need to monitor their work, stay aware, and give them regular updates and feedback based on their performance and your own requirements. Review their progress at regular intervals, maybe once a week or twice a month. There are many great email management tools and software available on the market; you can keep yourself updated about their usage and keep a beady eye on how your email management virtual assistants are making use of these tools.
To pivot on the innovation and growth of your business or career, you can entrust all your email management tasks and duties to the skilled professionals at MyTasker, who will treat your email inbox like their own.
Our dedicated professionals will handle sorting, prioritizing, and responding to emails precisely, giving you more time to focus on what truly matters. Experience the difference a well-managed inbox can make — reach out to MyTasker today and take control of your email inbox like never before!
